Dataprotection
Name and address of the data protection officer
Data Protection Officer FAU
Klaus Hoogestraat
Postal address
Data Protection Officer FAU
c/o ITM Gesellschaft für IT-Management mbH
Bürgerstraße 81
01127 Dresden
Data for quick digital contact
Telephone: +49 9131 85-25860
E-Mail: datenschutzbeauftragter@fau.de
General information on data processing
Scope of processing personal data
We only process our users' personal data to the extent necessary to provide a functional website and our content and services. The processing of our users' personal data is carried out regularly only with the user's consent. An exception applies in cases where prior consent cannot be obtained for practical reasons and the processing of the data is permitted by law.
Legal basis for the processing of personal data
Insofar as we obtain the consent of the data subject for the processing of personal data, Art. 6 (1) (a) of the EU General Data Protection Regulation (GDPR) serves as the legal basis. When processing personal data that is necessary for the performance of a contract to which the data subject is a party, Art. 6 (1) (b) GDPR serves as the legal basis. This also applies to processing operations that are necessary for the implementation of pre-contractual measures. Insofar as the processing of personal data is necessary to fulfill a legal obligation to which our university is subject, Art. 6 (1) (c) GDPR serves as the legal basis. In the event that vital interests of the data subject or another natural person require the processing of personal data, Art. 6 (1) lit. d GDPR serves as the legal basis. If the processing is necessary for the fulfillment of the legal tasks of our university, Art. 6 (1) lit. e GDPR in conjunction with Art. 4 and 5 BayDSG forms the legal basis for the processing. Many of our tasks arise from Art. 2 and 3 BayHIG.
Data deletion and storage period
We only store your personal data for as long as is necessary to fulfill our legal obligations or the respective processing activity. As a rule, we retain personal data for 10 years after it is created. This does not affect the transfer of data to state archives. Data may also be stored if this is provided for by European or national legislators in EU regulations, laws, or other provisions to which the controller is subject. The data will also be blocked or deleted when a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for the conclusion or fulfillment of a contract.
Provision of the website and creation of log files
Description and scope of data processing
Each time our website is accessed, our system automatically collects data and information from the computer system of the accessing computer.
The following data is collected:
• the address (URL) of the website from which the file was requested
• the name of the file accessed
• the date and time of the request
• the amount of data transferred
• the access status (file transferred, file not found, etc.)
• the description of the type of web browser or operating system used
• the anonymized IP address of the requesting computer.
The stored data is required exclusively for technical or statistical purposes; it is not compared with other data sets or passed on to third parties, even in excerpts. The data is stored in our system's log files. This does not affect the user's IP addresses or other data that enables the data to be assigned to a user: Before storage, each data record is anonymized by changing the IP address. This data is not stored together with other personal data of the user.
Legal basis for data processing
The legal basis for the temporary storage of data and log files is Art. 6 para. lit. f GDPR.
Purpose of data processing
The temporary storage of the IP address by the system is necessary to enable the website to be delivered to the user's computer. For this purpose, the user's IP address must remain stored for the duration of the session.
Storage in log files is done to ensure the functionality of the website. In addition, the data helps us to optimize the website and to ensure the security of our information technology systems. The data is not evaluated for marketing purposes in this context.
Duration of storage
The data is deleted as soon as it is no longer necessary for the purpose for which it was collected. In the case of data collection for the provision of the website, this is the case when the respective session has ended.
In the case of data storage in log files, this is the case after seven days at the latest. Storage beyond this period is possible. In this case, the IP addresses of the users are deleted or alienated so that it is no longer possible to assign the calling client.
Right to object and right to erasure
The collection of data for the provision of the website and the storage of data in log files is essential for the operation of the website. Consequently, there is no right to object on the part of the user.
Use of cookies
Description and scope of data processing
Our website uses cookies. Cookies are text files that are stored in the Internet browser or by the Internet browser on the user's computer system. When a user accesses a website, a cookie may be stored on the user's operating system. This cookie contains a characteristic string of characters that enables the browser to be uniquely identified when the website is accessed again.
We use cookies to make our website more user-friendly. Some elements of our website require that the calling browser can be identified even after a page change.
The following data is stored and transmitted in the cookies:
• Login information (in the case of registered editors and authors)
• Preferred search engine selection (when using the search function)
The user data collected in this way is pseudonymized by technical measures. Therefore, it is no longer possible to assign the data to the user accessing the website. The data is not stored together with other personal data of the users.
The cookies mentioned are necessary for the operation of the website and therefore cannot be disabled. They are only set in the situations specified above.
If individual pages of the website contain procedures that require additional cookies that are not necessary for operation, this will be indicated separately. If such procedures are used, they are listed in the following chapters of this privacy policy.
Legal basis for data processing
The legal basis for the temporary storage of data and log files is Art. 6 (1) lit. f GDPR.
Purpose of data processing
Analysis cookies are used for the purpose of improving the quality of our website and its content. Analysis cookies tell us how the website is used, enabling us to continuously optimize our offering.
Duration of storage, option to object and removal
Cookies are stored on the user's computer and transmitted to our site by the user. Therefore, as a user, you have full control over the use of cookies. You can deactivate or restrict the transmission of cookies by changing the cookie settings in your web browser or by clicking on the cookie settings link below. Cookies that have already been stored can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it may no longer be possible to use all the functions of the website to their full extent.
Contact Form
Description and scope of data processing
Our website contains contact forms that can be used to contact us electronically. If a user takes advantage of this option, the data entered in the input mask will be transmitted to us and stored.
The specific data records are listed and explained in the respective contact forms. If there are any deviations or additions to the principles, purpose, and duration of storage listed here, these will be indicated in the respective contact forms.
Legal basis for data processing
The legal basis for the processing of data transmitted in the course of sending an email is Art. 6 (1) lit. e GDPR in conjunction with Art. 4 and 5 BayDSG for the fulfillment of the tasks under § 5 TMG, Art. 3 (1) BayEGovG and § 2 BayBITV If the purpose of the email contact is to conclude a contract, the additional legal basis for processing is Art. 6 (1) lit. b GDPR.
Purpose of data processing
We process the personal data entered in the input mask solely for the purpose of processing your contact request. If you contact us by email, this also constitutes the necessary legitimate interest in processing the data.
The other personal data processed during the sending process serves to prevent misuse of the contact form and to ensure the security of our information technology systems.
Duration of storage
The data will be deleted as soon as it is no longer necessary for the purpose for which it was collected. For personal data from the input mask of the contact form and those sent by email, this is the case when the respective conversation with the user has ended. The conversation is ended when it can be inferred from the circumstances that the matter in question has been conclusively clarified.
Right to object
For reasons arising from your particular situation, you can also object to the processing of personal data concerning you by us at any time (Art. 21 GDPR). If the legal requirements are met, we will no longer process your personal data.
Obligation to provide data
If the personal data required for the fulfillment of the contract is not provided, we will not be able to fulfill the contract.
With regard to the processing of your personal data, you as a data subject have the following rights in accordance with Art. 15 ff. GDPR:
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You may request information about whether we process your personal data. If this is the case, you have the right to obtain information about this personal data and other information related to its processing (Art. 15 GDPR). Please note that this right to information may be restricted or excluded in certain cases (see in particular Art. 10 BayDSG).
• If personal data about you is no longer accurate or is incomplete, you can request that this data be corrected and, if necessary, completed (Art. 16 GDPR).
• If the legal requirements are met, you may request the erasure of your personal data (Art. 17 GDPR) or the restriction of the processing of this data (Art. 18 GDPR). However, the right to erasure under Art. 17 (1) and (2) GDPR does not apply if the processing of personal data is necessary for the performance of a task carried out in the public interest or in the exercise of official authority (Art. 17 (3) (b) GDPR).
• If you have given your consent to processing, you have the right to revoke this consent at any time. The revocation only applies to the future; that is, the revocation does not affect the legality of the processing carried out on the basis of the consent until the revocation.
• For reasons arising from your particular situation, you can also object to the processing of personal data concerning you by us at any time (Art. 21 GDPR). If the legal requirements are met, we will no longer process your personal data.
• If you have consented to the processing or if it is carried out for the performance of a contract and the data processing is carried out using automated procedures, you may have a right to data portability (Art. 20 GDPR).
• You have the right to complain to a supervisory authority within the meaning of Art. 51 GDPR about the processing of your personal data. The competent supervisory authority for Bavarian public bodies is the Bavarian State Commissioner for Data Protection, Wagmüllerstraße 18, 80538 Munich.